License and insurance reminders for HVAC techs

An HVAC business usually carries a contractor license and several insurance policies, each renewing on its own date. Miss one and you can be off a job until it's sorted. LicenseLedger keeps every date in one place and emails you before each one expires.

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No credit card required.

What HVAC techs usually track

Pick “HVAC” on your new ledger and these are suggested for you, so all you type is the expiration date. Anything else with an expiration date can be added too.

HVAC Contractor LicenseLicense
General Liability InsuranceInsurance
Workers' Compensation InsuranceInsurance
Commercial Auto InsuranceInsurance

Not ready to sign up? Download these as a free spreadsheet (CSV), with a business license and a vehicle added and example dates to replace with your own. It's in the columns LicenseLedger's import reads.

Keeping your own policies from lapsing? How insurance tracking works.

Put your license in your calendar

Know your expiration date? Download a free calendar file with reminders before it, no sign-up needed. It's made in your browser: nothing you type is sent to us (your browser keeps it only if you follow the sign-up link, for your new ledger). A Google Calendar button sends just that one event to Google.

How to add it to your calendar

What LicenseLedger does for you

Email reminders 90, 60, 30, 7 and 1 days before each expiration date by default, plus on the day itself, on a paid plan.
The license, policy or certificate itself attached to its record, as a PDF or photo.
Import the spreadsheet you keep today, saved as a CSV from Excel or Google Sheets.
Every renewal date in Google Calendar, Outlook or Apple Calendar through a calendar link.
Your office manager or crew in one shared ledger. Teammates need the Business plan ($29/mo).

What it costs

Every new ledger starts on the free plan, with no credit card needed. Pick a plan when you need more.

FreeUp to 3 records and one reminder email 30 days before each record expires (for records that keep their 30-day reminder).$0
SoloFor managing your own licenses, policies, and certifications.$15 a monthor $150 a year
BusinessFor teams that manage licenses together.$29 a monthor $290 a year

Compare plans

State renewal guides for HVAC techs

How renewal works in each state, with a link to the official source.

Northeast

Midwest

South

West

Idaho HVAC License Renewal

Every renewal guide, by state

2027 license renewal deadlines by month: 3 deadlines from these guides, with a calendar file to download.

Questions about reminders, documents, teammates or plans? Read the FAQ.

Never miss a renewal again

Use LicenseLedger free for up to 3 records, with one reminder email 30 days before each record expires (for records that keep their 30-day reminder). No credit card required.

Start free

License and insurance reminders for HVAC techs

Start free

No credit card required.

What HVAC techs usually track

Pick “HVAC” on your new ledger and these are suggested for you, so all you type is the expiration date. Anything else with an expiration date can be added too.

HVAC Contractor LicenseLicense
General Liability InsuranceInsurance
Workers' Compensation InsuranceInsurance
Commercial Auto InsuranceInsurance

Keeping your own policies from lapsing? How insurance tracking works.

Put your license in your calendar

How to add it to your calendar

What LicenseLedger does for you

Email reminders 90, 60, 30, 7 and 1 days before each expiration date by default, plus on the day itself, on a paid plan.
The license, policy or certificate itself attached to its record, as a PDF or photo.
Import the spreadsheet you keep today, saved as a CSV from Excel or Google Sheets.
Every renewal date in Google Calendar, Outlook or Apple Calendar through a calendar link.
Your office manager or crew in one shared ledger. Teammates need the Business plan ($29/mo).

What it costs

Every new ledger starts on the free plan, with no credit card needed. Pick a plan when you need more.

FreeUp to 3 records and one reminder email 30 days before each record expires (for records that keep their 30-day reminder).$0
SoloFor managing your own licenses, policies, and certifications.$15 a monthor $150 a year
BusinessFor teams that manage licenses together.$29 a monthor $290 a year

Compare plans

State renewal guides for HVAC techs

How renewal works in each state, with a link to the official source.

Northeast

Midwest

South

West

Idaho HVAC License Renewal

Every renewal guide, by state

2027 license renewal deadlines by month: 3 deadlines from these guides, with a calendar file to download.

Questions about reminders, documents, teammates or plans? Read the FAQ.

Never miss a renewal again

Use LicenseLedger free for up to 3 records, with one reminder email 30 days before each record expires (for records that keep their 30-day reminder). No credit card required.

Start free